The result of a merger in 1997, the Southern Arizona AIDS Foundation (SAAF) is the only community-based organization in Southern Arizona providing case management and ancillary support services for people living with HIV/AIDS and their families, culturally appropriate prevention and education programs to reduce the rate of infection, and extensive trainings and opportunities for community members to fill critical support roles. We are committed to staff development and provide excellent benefits, including partially paid health premiums and paid time off. We value diversity and are proud to be an equal opportunity employer.

Does a healthy, creative, team environment appeal to you? Then check out employment at the Southern Arizona AIDS Foundation, where

• Employees have the opportunity to develop beyond job criteria,
• Employees have resources for taking care of themselves,
• Co-workers are supportive, cooperative - and they smile!

To apply, send the following:

• Employment Application, ( located here )
• Letter of interest,
• Resume with dates of employment, and
• Contact information of three professional references.

To:
Director of Human Resources
Southern Arizona AIDS Foundation
375 South Euclid Avenue
Tucson, AZ, 85719
Or email to

Development Associate

Development Associate

JOB DESCRIPTION

Scope of Work: The Development Associate is responsible for providing the direct mail campaigns, the website fundraising emphasis, donor email communications, certain administrative functions of the development department, maintaining the development donor/prospect database, coordinating donor recognition activities, and assisting with special events. The Development Associate position is a full-time, exempt position and requires an individual who is able to manage projects with minimal supervision, take initiative and is resourceful in their daily work.

Functional Responsibilities:

• Responsible for production of donor and direct mail solicitations including managing mailing projects by organizing mailing lists, preparing materials needed for mailing (including bulk mailings), building project timelines to ensure a successful campaign, and working with outside vendors in all aspects of mailing and material preparation.
• Maintains donor/prospect database, including reviewing and updating software applications, entering and updating information, maintaining records of contacts, preparing the daily receipts log (cash and non-cash) and entering all cash and in-kind gifts into donor database in a timely fashion. Prepares donor reports and contact lists.
• Sends donor recognition through generation of thank-you letters for all donations received within 48 hours of receipt.
• Serves as administrative support, including generating letters, such as thank-you letters to event participants and for in-kind gifts, addressing envelopes, labeling, bulk mailings, taking meeting minutes, and maintaining central files for development department.
• Manages 3 rd party events, donor cultivation events, and their contracts and monthly giving club members.
• Works with Director of Development to develop and maintain fund development emphasis on the website, internet, and through e-communication to increase donor interest and interaction.
• Assists with gathering information for marketing and public relations efforts including but not limited to program fact sheets, press releases, press kits, and donor stories and quotes.
• Organizes and creates email correspondences for donors who have provided email addresses and grows number of donors’ email addresses.
• Generates support for cause-related marketing options, e.g. Escript, Albertsons, Pastiche’s Philanthropy with Phlavor, auto donation program and others.
• In coordination with the Director of Development, provides support functions for aspects of special events.
• Conducts research as directed.
• Coordinates clerical and mailing volunteers as necessary.
• Performs other duties as assigned.
• Reports to the Director of Development.

Minimum Qualifications:

• One year of professional administrative or assistant experience, or relevant experience to ensure preparedness for job duties.
• Experience with data entry and database computer systems as well as proficiency on Microsoft Office products Excel and Word (including Mail Merge function).
• Excellent oral, written, and organizational skills.
• Attention to detail and ability to meet critical deadlines.
• Experience working with the public and ability to project a positive image of the agency and its events.
• Experience working effectively with a wide variety of individuals, such as volunteers, management, staff, and donors.

Preferred Qualifications:

• One year of professional development/fund-raising experience.
• Bachelor’s degree or combination of education and relevant experience necessary to ensure preparedness for job duties.
• Experience with Microsoft Publisher, ACCESS and fundraising software (SAGE) preferred.
• Experience coordinating large mailings, and/or bulk mailings
• Commitment to team approach.
• Sensitivity to cultural and personal differences in age, ethnicity, and lifestyle.

Compensation: Starting salary $25,000; benefits include health, dental, and life insurance; long- and short- term disability insurance.

To Apply: Submit letter of interest, resume with dates of employment, and names, addresses, and phone numbers of three professional references to the Director of HR, Southern Arizona AIDS Foundation, 375 S. Euclid Ave., Tucson, AZ, 85719, e-mail to hr@saaf.org or visit www.saaf.org. Open until filled.

Affirmative Action: The Southern Arizona AIDS Foundation is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, or disability.

Start Date: As soon as possible.

Top of page